SERVICES
We deliver specialist ACA services to over 2,500 employers.
Employers of all sizes, all sectors, all states; and the services we provide cover end-to-end ACA reporting & compliance at both state and federal levels adapted to each employer's specific needs.
From hours tracking and eligibility calculations through IRS coding, risk diagnostics, and all employee communications to final IRS e-filing.
ACCURATE, FLEXIBLE, PROACTIVE.
All BenefitScape services, including our ACAPro technology, have been developed for maximum accuracy and flexibility, including integration with every major HCM and payroll platform, such as Oracle, Workday, Ceridian, SAP & ADP. This allows us to adapt with time- and cost-saving efficiency to every employer's specific needs and operations.
As an employer you can:
- OUTSOURCE YOUR ENTIRE ACA REPORTING + COMPLIANCE PROCESS TO BENEFITSCAPE.
- USE ANY OF OUR COMPREHENSIVE STAND-ALONE ACA SERVICES.
- GET US TROUBLE-SHOOTING FOR YOU, INCLUDING IRS ERRORS & PENALTY NOTICES.
See below Stage-By-Stage: What We Do >
Our goal is always to free employers from all the resource burdens, costly errors, and other headaches of ACA reporting & compliance while also making the best use of their existing ERP systems.
The biggest and most costly of all ACA headaches are IRS penalties. We use our unrivalled experience and smart ACAPro technology to catch potential penalties early and manage risk proactively. As BenefitScape Founder Kim Phillips puts it: No more ACA headaches or IRS penalties. No year-end scramble. More benefit from benefits for both your employees and your business.
END-TO-END OUTSOURCING . . . MORE >
END-TO-END OUTSOURCING . . . MORE >
Many employers choose to outsource their entire ACA reporting & compliance process to BenefitScape – from hours tracking and calculating eligibility through IRS coding and all employee communications to the final IRS e-filing.
A key benefit of end-to-end outsourcing to BenefitScape is maximum accuracy and proactive risk management throughout the reporting & compliance process, including the monthly streaming & analysis of data to flag and eradicate potential IRS penalties or other errors and issues well before e-filing.
This end-to-end service concludes with delivery to the employer of a Final Digital Package containing all critical project data and artifacts, including final IRS and state transmission receipts. This data is also securely archived by BenefitScape to provide the employer with future forensic support if required of full and accurate ACA compliance.
. . . OR FILL THE GAPS & TROUBLE-SHOOT
Thanks to the flexibility of BenefitScape's operations and ACAPro technology, all the individual tasks that make up our end-to-end outsourcing service can also be delivered to employers as Stand-Alone ACA Services.
Employers use these Stand-Alone ACA Services to fill gaps within any stage of their ACA reporting and compliance process or as trouble-shooting services, including our Free ACA Audit.
BenefitScape's Stand-Alone ACA Services include Risk Mitigation, Penalty Remediation, certified e-filing, trouble-shooting diagnostics, and all other individual tasks outlined Stage-By-Stage below. They are used by employers either individually or in any combination that works for them.
As the leading specialists, we make ACA compliance & reporting far simpler, more cost-efficient & more accurate for all employers.
LET'S WORK TOGETHER.
Step-By-Step: What We Do
BenefitScape’s ACA reporting and compliance services cover the following:
ACAPro Technology
ACAPro is BenefitScape’s smart, secure, and cloud-based technology designed exclusively for ACA reporting and compliance – from hours tracking and eligibility determination through every stage to IRS e-filing.
ACAPro has been developed for maximum flexibility, adapting to each employer’s specific needs and operations, including seamless integration with all the major HCM and Payroll platforms and all data formats.
BenefitScape stays current, updating ACAPro to keep pace with all state and federal regulations. At the same time, the technology accommodates stores and applies each employer’s specific health plan and business rules.
ACAPro also executes Penalty Risk Assessments, Quality Assurance, and other diagnostic checks throughout the compliance process to help eliminate errors, late filings, or IRS penalties. The same features and functions also support BenefitScape’s ACA Audit Service for employers.
ACAPro FEATURES & FUNCTIONS
- Secure and encrypted cloud-based platform
- Compatible with all major HCM and payroll platforms
- Accepts employer data (transforms and translates) in any format
- Applies all complex & specific employer plan & business rules
- Tracking/calculation of part-time & variable hour employee eligibility
- Determination/verification of all employee eligibility
- QA monitoring & sample data testing
- Employer penalty risk assessment
- Look-back period data scans
- Zero-error IRS coding of employees
- 1095 form generation for printing or digital distribution
- 1094 form generation for client company FEIN
- IRS-authorized data transfers (e-filing) via IRS AIR
- IRS error-code analysis, remediation, and re-filing
- Secure retention & archiving of data + transmission receipts
- Forensic support to evidence full ACA compliance
